A quorum must be present, whether physically or electronically, in order to conduct an official
meeting. A quorum shall consist of four (4) members of the Board of Education.
Meetings may be held in person or by means of communication equipment including, but not
limited to, conference calls, video conferences, Internet chats or Internet message boards.
Meetings of the Board of Education shall be open to the public and the press unless closed as
authorized by law.
All Board meetings shall be held at a place of sufficient size to accommodate the anticipated
members of the public and at a time that is reasonably convenient. In addition, reasonable efforts
shall be made to make the meeting accessible to individuals with disabilities. If any of these
statutory requirements are not met, the nature of the cause for noncompliance for the meeting
should also be stated in the Board minutes.
Recording open meetings by audiotape, videotape or other electronic means is allowed by law.
However, the Board may establish guidelines regarding the manner in which such recordings are
conducted to minimize disruption to the meeting. Recording a closed meeting is prohibited unless
permission has been granted by the Board by resolution. By passing this policy the Board grants
permission to the Board secretary to record closed meetings as necessary to fulfill his or her
Except as otherwise provided by law, state/federal regulations, Missouri State Board of Education/
Missouri Department of Elementary and Secondary Education regulations, or by policies of the
Board of Education, all meetings of the Board of Education will be conducted in accordance with
Robert's Rules of Order, Revised.
Public notice of all meetings shall be given in accordance with Board policy and law.
Regular Board Meetings
The Board of Education shall hold regular meetings throughout the year to transact such business
as deemed necessary for the smooth operation of the school district.
The Board will hold its regular meeting on the second Monday of each month at 6:00 p.m. at the
Board of Education Building unless otherwise specified in the publicized notice of the meeting.
Special Board Meetings
Special Board meetings may be held from time to time as circumstances may demand. Special
meetings of the Board may be held at a time fixed by the Board or on the call of the president.
A special meeting may also be called by at least four (4) members of the Board. Each member
shall be notified of the time, place and purpose of the meeting a reasonable amount of time in
advance of the meeting.
The Board may allow members to participate in meetings by telephone or other electronic means.
Board members may not simply vote electronically, but must be connected with the meeting
throughout the discussion of business. If a Board member electronically joins the meeting after
an item of business has been opened, the remotely located member shall not participate until the
next item of business is opened.
If the Board allows a member to participate electronically, the member will be considered present
and will have his or her actual physical presence excused. The member shall be counted present
for purposes of convening a quorum. The Board secretary will document it in the minutes when
members participate in the meeting electronically.
Board members participating electronically cannot cast roll call votes unless a district emergency
exists and a quorum of the Board is physically present. If such an emergency exists, the nature
of the district emergency shall be stated in the minutes. Board members participating
electronically may cast votes other than roll call votes.
Any Board member wishing to participate in a meeting electronically will notify the Board
president and superintendent as early as possible. The superintendent will arrange for the meeting
to take place in a location with the appropriate equipment so that Board members participating in
the meeting electronically may interact and the public may observe or hear the comments made.
The superintendent will take measures to verify the identity of any remotely located participants.
* * * * * * *
Note: The reader is encouraged to check the index located at the beginning of this
section for other pertinent policies and to review administrative procedures
and/or forms for related information.
Revised: 11/13/2000; 09/14/2004
Legal Refs: §§ 162.301, .303, .511, 610.010 - .028, RSMo.
Jefferson City School District, Jefferson City, Missouri
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