It is the policy of the Jefferson City School District to inform the public of School Board meetings
in accordance with law.
The Board secretary has the responsibility to post notice of Board meetings, subject to direction by
the superintendent. Each individual Board member has the responsibility to notify the Board
secretary of items to be included on the agenda so that the item may be included in the legal posting.
All Meetings
In addition to the criteria listed below, notice of all Board meetings shall be given at least 24 hours
in advance of the meeting, exclusive of weekends and holidays when school is closed, unless for
good cause such notice is impossible or impractical, in which case as much notice as is reasonably
possible shall be given. The nature of the good cause must be stated in the minutes.
The notice shall be posted on a bulletin board or other easily accessible public place clearly
designated for that purpose at the principal office of the Board or, if no such office exists, at the
building where the meeting will be held.
All interested news media organizations will be notified, upon request, of all meetings of the Board
of Education. To be notified of these meetings, a news media organization should make a request
to the secretary of the Board of Education.
Open Meetings
Public notice of an open meeting will include the time, date, place and a tentative agenda advising
the public of the matters to be considered.
Closed Meetings
Public notice of a closed meeting will include the time, date and place of the meeting and the specific
statutory exemption under which the meeting will be closed.
Electronic Meetings
If the meeting will be conducted by telephone or other electronic means, the notice of the meeting
shall identify the mode by which the meeting will be conducted and the designated location where
the public may observe and attend the meeting, if open. If the meeting will be conducted by Internet
chat, Internet message board or other computer link, the district shall post a notice of the meeting
on its website, in addition to other postings, and shall notify the public how to access that meeting,
if open.
Committees
A formal subcommittee of the Board may conduct a meeting without advance notice during a lawful
meeting of the Board, a recess of that meeting or immediately following that meeting. The
subcommittee's meeting must be announced at the Board meeting, and the subject of the meeting
must reasonably coincide with the subjects discussed at the Board meeting.
It is the duty of the secretary of the Board of Education to notify the board members of regular or
special meetings of the Board.
* * * * * * *
In the event of a discrepancy between an administrative procedure and a Board policy, the Board
policy will take precedence.
Note: The reader is encouraged to check the index located at the beginning of this section
for other pertinent policies and to review administrative procedures and/or forms for
related information.
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Adopted: 09/10/1990
Revised: 01/10/1994; 09/14/2004; 07/20/2009
Legal Refs: §§ 610.010 - .029, RSMo.
Jefferson City School District, Jefferson City, Missouri
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