A tentative agenda for each meeting of the Board shall be prepared by the superintendent, in
consultation with the Board president, and shall be included in the public notice of such meetings.
The tentative agenda must reasonably inform the public of matters to be considered. Two (2)
members of the Board must request that an item be placed on the agenda in order for that item to be
included. Requests for items to be placed on the agenda, committee reports and agenda items shall
be circulated in advance through the superintendent's office. The tentative agenda, related materials
and minutes of the previous meeting shall be mailed to each member at least 72 hours prior to the
The agenda for each meeting of the Board shall be adopted or modified by motion of a majority of
those Board members present. Once the agenda is approved, items of business will be limited to the
meeting agenda except at the discretion of the president or by a majority of the Board.
Any patron or group of patrons desiring to be included on the agenda for the purpose of addressing
the Board shall make a request to the superintendent five (5) days prior to the regular Board meeting.
The request shall be submitted in writing, and shall provide sufficient detail to explain fully the
issue(s) to be discussed. The Board reserves the right to limit the number of and speaking time of
spokespersons appearing before the Board. Unless unusual circumstances dictate otherwise, the
Board will not make a decision on an issue(s) presented by an individual or group during that
particular meeting. The Board reserves the right to waive formalities in emergency situations, within
the limitations of state statutes.
When a special meeting of the Board is called by the members of the Board, the meeting agenda
shall be limited to the purpose for which the special meeting has been called unless all Board
members agree to consider other items by unanimous consent. If possible, an agenda for a special
meeting should be in the hands of all Board members prior to the special meeting.
The superintendent shall cause a sufficient number of copies of the tentative agenda to be prepared
and distributed to persons in attendance at the Board meeting.
In order to use time within the Board meetings more efficiently, the School Board also utilizes a
consent agenda whenever appropriate. Items placed on the consent agenda are routine in nature or
are among the many decisions that the Board has already determined are in the domain of the
When the consent agenda is presented to the Board for action, the Board president will provide the
opportunity for any member of the Board to request a discussion or removal of any item on the
agenda. Any item requested to be removed from the consent agenda by a Board member will be
placed on the regular agenda or removed from the agenda entirely, depending upon the request of
the member and the Board's agreement. Remaining items on the consent agenda are then voted on
and passed or denied by a single motion. The minutes of the Board meeting shall include the
outcome of the vote and a list of all the items which appeared on the consent agenda.
* * * * * * *
Note: The reader is encouraged to check the index located at the beginning of this section
for other pertinent policies and to review administrative procedures and/or forms for
Legal Refs: §§ 610.010 - .028, RSMo.
North Kansas City School District, Kansas City, Missouri
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