Whereas it is recognized that the Board of Education speaks through its minutes, the Board shall
direct the secretary of the Board to take, or cause to be taken, the minutes of each Board meeting.
The minutes of all Board meetings shall be accurate, complete and meet all legal requirements. The
superintendent shall be responsible for their safe keeping. The minutes of meetings of the Board of
Education will include but are not limited to the following:
1. The nature of the meeting (regular, special, open, closed, etc.), the time, the date, the place
of the meeting and the Board members present and absent.
2. A record of all motions made, together with the names of the members making and
seconding the motions, and a numerical record of the members voting "yea" and "nay,"
unless each member's vote is recorded due to a roll call vote or required by law. If a role call
vote is taken, the vote shall be attributed to the name of the member. Special notation should
be made of abstaining members, and their vote should be recorded as an abstention.
The minutes will be signed by the president and attested by the secretary of the Board following their
approval by the Board.
The closing of executive session votes and records shall be determined by a majority vote of the
quorum of the Board in a public session. Minutes and portions thereof shall be kept in a separate
minute book used solely for the purpose of executive sessions. Executive session minutes shall be
confidential material, and shall not be available to the public except as provided by law.
* * * * * * *
Note: The reader is encouraged to check the index located at the beginning of this section
for other pertinent policies and to review administrative procedures and/or forms for
Cross Refs: KBA, Public's Right to Know
Legal Refs: §§ 109.180 - .190, 610.010 - .028, RSMo.
North Kansas City School District, Kansas City, Missouri
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