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FILE:  BDDH
CRITICAL

 

PUBLIC PARTICIPATION AT BOARD MEETINGS

(Districts Designating a Public Comment Period)

 


To provide for full and open communication between the public and the Board of Education, the Board authorizes the following avenues for the exchange of information, ideas and opinions.


Grievance through Established Policy and Procedure


Students, employees and any members of the public are encouraged to utilize established policies and procedures for offering suggestions or addressing concerns and complaints prior to bringing the issue before the Board. The Board believes that many issues can be resolved by communication with teachers, administrators and other staff and may refuse to address an issue if the individual presenting it has not first attempted to resolve the matter through established procedures and policies.


Written Correspondence


Written correspondence may be directed to the Board, through the superintendent, for consideration at a meeting. Copies of all correspondence directed to the Board will be made available to all Board members. Statements of two (2) pages or less are encouraged.


Agenda Items


Any member of the public who wishes to have an item placed on the agenda will present the request in writing to the superintendent or designee. The request must be submitted pursuant to Board policy and received five (5) business days prior to the scheduled meeting. The item will then be appropriately placed on the agenda. The Board reserves the right to impose reasonable restrictions on the number of items to be considered, the number of spokespersons and the speaking time of spokespersons appearing before the Board. If the meeting agenda is full, the Board reserves the right to reschedule an item for the next regular meeting. The Board may refuse to address an issue that has not gone through the appropriate grievance procedure. The Board reserves the right to waive formalities in emergency situations, within the limitations of the law.


Public Hearings


From time to time, the Board will schedule a public hearing to receive input on matters of concern to the community, such as setting the district's tax rate. The public will be provided notice of such hearings as required by law.


Public Comment


At the first regular meeting each month, time shall be provided for public comments immediately after the chairperson calls the meeting to order. The following rules will be applied to the public comment portion of the meeting:

 

          The period set aside for this public participation shall not exceed one-half (½) hour.

 

          Any non-Board member who wishes to speak during the official part of the meeting must register to do so. A request card shall be provided for this purpose and shall be submitted to the Public Information Officer of the district prior to the start of the meeting. It shall identify the speaker and the agenda item to be addressed. The Public Information Officer shall submit all request cards to the superintendent prior to the start of the meeting.

 

          A person or persons may speak only once on an agenda item.

 

          Persons addressing the Board are asked to keep their remarks concise and to the point. Therefore, the Board establishes a time limit of three (3) minutes for each speaker without the consent of the Board.

 

          Only items from the posted agenda may be discussed.


In the event the Board believes that the normal flow of business is being unnecessarily delayed, it may waive public participation by majority vote.


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Note:  The reader is encouraged to check the index located at the beginning of this section for other pertinent policies and to review administrative procedures and/or forms for related information.

 

Adopted:         02/11/2003

 

Revised:          12/16/2003

 

Cross Refs:     KC, Community Involvement in Decision Making

KK, Visitors to District Property/Events

KL, Public Complaints

KLB, Public Questions, Comments or Concerns Regarding District Instructional/ Media/Library Materials

 

Legal Refs:     §§ 610.010 - .035, RSMo.


North Kansas City School District, Kansas City, Missouri

 

Link to Missouri Statutes

Link to Missouri Regulations

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Portions © 2003, Missouri School Boards' Association, Registered in U.S. Copyright Office
For Office Use Only: BDDH-C.NKC (08/03)

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