Storage and Access Before Test Administration
1. All Missouri assessment documents and standardized test booklets are to be stored,
immediately upon receipt, in a secured area.
2. When the test documents first arrive at the district the test coordinator will carefully check
all materials and sort them in preparation for administration, making a written record of the
number of booklets that will be sent to each administration site.
3. The test coordinator or individual responsible for the program will assume responsibility for
contacting the appropriate testing coordination site if the order is inaccurate and for
providing secured storage of any materials received as a result of this contact.
4. Beyond the initial checking and sorting, test booklets will remain untouched until they are
distributed for administration.
5. Only the test coordinator and other designated individuals will have access to test materials.
6. No teacher shall have access to test booklets or be told what is in them before the test is
distributed, except special education teachers in accordance with a student's Individualized
Education Program (IEP).
7. Teachers will have access to the appropriate documents, including the Test Administration
Instructions for Administration
1. Prior to the first day of any standardized and/or statewide testing, all staff involved in test
administration will be required to participate in an in-service led by the testing coordinator
and designed to train test administrators in administration procedures.
2. The in-service will stress the maintenance of test security during test administration.
Security issues addressed will include handling materials in a secure manner, providing
directions to students, responding to students' questions and monitoring the test setting.
3. Prior to any standardized and/or statewide testing, staff will receive a handout outlining step-by-step procedures to follow in order to administer tests in a secure manner.
1. All standardized and/or statewide tests will be administered in an appropriate manner in
compliance with testing guidelines.
2. Test booklets will be delivered to each building before the day of the test and distributed by
building staff immediately prior to testing. Students will not receive test booklets until time
for testing to begin.
3. Students will be encouraged to use restroom facilities, get drinks, etc., before starting to take
the test. If students must leave the room during testing, they will be instructed to place their
answer sheets in their test booklets and close these booklets before leaving their seats.
4. All individuals administering tests will strictly follow the procedures outlined in the test
administration manual. Test administrators will not leave the testing room the entire time
the test is being given.
5. While the test is being given, building administrators and other designated individuals will
move between classrooms to help monitor administration and to provide assistance as
6. If a test is to be administered over a series of days, test booklets and answer sheets will be
collected each day immediately following testing, counted by the test administrator and
stored in a locked facility.
Collection and Storage of Test Materials Following Testing
1. Test booklets will be collected from test administrators immediately following testing,
organized according to instructions, and stored in a secure area.
2. Test booklets will be re-counted by the test coordinator and these counts will be documented
and checked against preadministration counts.
3. Test booklets will be sorted and packaged, according to directions, by the test coordinator
or person who has been designated as responsible and sent for scoring as expediently as
possible while allowing for makeups.
4. All test makeups will be scheduled by the test coordinator. Students in each building will
be grouped together for testing. A designated individual will administer the test according
to specified administration procedures, taking all aforestated precautions to ensure security.
Test materials will be counted.
Sanctions Against Unfair Practices
The security measures outlined in this document should help prevent unfair practices. Unfair
practices include, but are not limited to, the following:
1. Copying any part of a standardized test booklet for any reason.
2. Removal of a test booklet from the secure storage area except during test administration.
3. Failure to return all test booklets following test administration.
4. Directly teaching any test item included on a standardized test.
5. Altering a student's responses to items on an answer sheet.
6. Indicating to students during testing that they have missed items and need to change them;
giving students clues or answers to questions; allowing students to give each other answers
to questions or to copy off each other's work; or altering test administration procedures in any
other way to give students an unfair advantage.
7. Undue pressure or encouragement on the part of administrators for teachers to engage in any
of the aforementioned inappropriate or unfair practices.
If a district staff person is suspected of engaging in any unfair practice, an immediate investigation
will occur. If allegations are proven, a report will be forwarded to the superintendent, and
appropriate disciplinary action will be taken.
* * * * * * *
Note: The reader is encouraged to check the index located at the beginning of this section
for other pertinent policies and to review administrative procedures and/or forms for
Last Revised: 02/21/2002
Salem R-80 School District, Salem, Missouri
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