The Board shall act as a committee-of-the-whole on all matters pertaining to the business and
educational policies of the district. The Board may appoint standing committees; however, no
individual member or group comprised of less than the full membership of the Board shall exercise
the powers of the full Board unless otherwise authorized by law and Board policy.
Any committee appointed by or at the direction of the Board and that is authorized to report to the
Board or any advisory committee appointed by or at the direction of the Board for the specific
purpose of recommending directly to the Board or the superintendent any policies, policy revisions
or expenditure of public funds, will follow the Missouri Open Meetings and Records Act. The
custodian of records will maintain a list of all such committees.
Committees must follow the instructions given to them by the Board and may be terminated at any
time by a majority vote of the membership of the Board. If the committee is required by state or
federal law, its composition and appointment shall meet all guidelines established for that purpose.
Committees shall be advised of the:
1. Purpose to be served.
2. Length of time each member is being asked to serve.
3. Resources the Board will provide.
4. Date a report should be made to the Board or superintendent.
Advisory Committees to the Board
The Board may rely on various advisory committees to counsel it as one means of discerning the
needs and desires of the school district and its residents. The central purpose of all advisory
committees is to contribute to the educational program by conducting studies, identifying problems
and developing recommendations that will enhance the effectiveness of the decision-making process.
The ultimate authority to make decisions will continue to reside in the powers and duties of the
Board as imposed by law.
Citizen's Advisory Committees -- Such committees shall be formed by the Board at such times and
for such specific purposes as the Board deems necessary. They shall function until their assigned
goal has been accomplished and then shall be dissolved. Generally, citizens' advisory committees
shall be assigned to investigate areas of the educational program that need development, change or
reorganization and areas of community involvement in district affairs. Members shall be broadly
representative of the community's population and chosen from among residents who have shown an
interest in the topic to be studied and who express a sincere interest in the advancement of public
education. Once activated, the committee shall report periodically to the Board, keeping it informed
of progress and problems. The Board may designate the intervals at which it will hear from the
committee, but any significant developments shall be reported as they occur. No announcement may
be made by any committee or its members to the public or press until such release has been cleared
with the Board president or his or her designee. The Board shall provide citizens' advisory
committees with a suitable meeting place and other required facilities.
Staff Advisory Committee -- Recognizing the unique contribution to be made by staff members in
its deliberations, the Board may provide for participation of professional personnel in a districtwide
advisory committee to the Board. Composition of this committee will include professional
employees representative of the administrative, supervisory and instructional staffs in the district and
may be developed in consultation with organized faculty groups.
The Board of Education of the School District of the City of St. Charles reaffirms its desire to
involve the parents and patrons of the school community in the district's operation as opportunities
present themselves. To facilitate that commitment, the following guidelines will be followed:
1. The Board, from time to time, will identify areas of public involvement.
2. The Board, at that time, will direct the administration to develop a specific mission statement
for the committee.
3. The Board, working with the administration, will develop a potential list of committee
4. The Board, working with the administration, will develop a time line for the committee's
5. The administration will develop a budget to support the committee's activities.
* * * * * * *
Note: The reader is encouraged to check the index located at the beginning of this section
for other pertinent policies and to review administrative procedures and/or forms for
Revised: 06/08/1999; 01/10/2002; 07/10/2008
Cross Refs: KC, Community Involvement in Decision Making
Legal Refs: §§ 167.171, 610.010 - .028, RSMo.
Jackson v. Board of Directors, 9 SW.3d 68 (Mo. Ct. App. 2000)
St. Charles School District, St. Charles, Missouri
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