A tentative agenda for each meeting of the Board shall be prepared by the Board president and the
superintendent by the Friday preceding each regular Board meeting and in advance of each special
Board meeting, and shall be included in the public notice of such meetings. The tentative agenda
must reasonably inform the public of matters to be considered. Any member of the Board may
request items to be placed on the agenda. The tentative agenda, related materials and minutes of the
previous meeting shall be provided to each member on Friday prior to each regular meeting and in
advance of each special meeting.
The agenda for each meeting of the Board shall be adopted or modified by motion of a majority of
those Board members present. Once the agenda is approved, it shall require a vote of a majority of
the Board members present to make additional modifications.
Any patron or group of patrons desiring to be included on the agenda for the purpose of addressing
the Board shall make a request to the superintendent five (5) days prior to the regular Board meeting.
The request shall be submitted in writing, and shall provide sufficient detail to explain fully the
issue(s) to be discussed. The superintendent may or may not place the item on the agenda. The
Board reserves the right to limit the number of and speaking time of spokespersons appearing before
the Board. Unless unusual circumstances dictate otherwise, the Board will not make a decision on
an issue(s) presented by an individual or group during that particular meeting. The Board reserves
the right to waive formalities in emergency situations, within the limitations of state statutes.
The superintendent shall cause a sufficient number of copies of the tentative agenda to be prepared
and distributed to persons in attendance at the Board meeting.
The agenda given visitors shall not include the exact subjects of executive sessions due to
confidentiality and legal reasons; however, the president may state the general areas or topics to be
discussed and/or decided.
* * * * * * *
Note: The reader is encouraged to check the index located at the beginning of this section
for other pertinent policies and to review administrative procedures and/or forms for
Revised: 01/14/1999; 11/13/2008
Legal Refs: §§ 610.010 - .028, RSMo.
St. Charles School District, St. Charles, Missouri
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