Whereas it is recognized that the Board of Education speaks through its minutes, the Board shall
direct the secretary of the Board to take, or cause to be taken, the minutes of each Board meeting.
The minutes of all Board meetings shall be accurate, complete and meet all legal requirements.
The superintendent shall be responsible for their safe keeping in a fireproof vault. The minutes
of meetings of the Board of Education will include but are not limited to the following:
1. The nature of the meeting (regular, special, open, closed, etc.), the time, the date, the
place of the meeting and the Board members present and absent.
2. A record of all motions made, together with the names of the members making and
seconding the motions, and a numerical record of the members voting "yea" and "nay,"
unless each member's vote is recorded due to a roll call vote or required by law. If a role
call vote is taken, the vote shall be attributed to the name of the member.
The minutes will be signed by the president and attested by the secretary of the Board following
their approval by the Board.
The closing of executive session votes and records shall be determined by a majority vote of the
quorum of the Board in a public session. Minutes and portions thereof shall be kept in a separate
minute book used solely for the purpose of executive sessions. Executive session minutes shall
be confidential material, and shall not be available to the public except as provided by law.
* * * * * * *
Note: The reader is encouraged to check the index located at the beginning of this
section for other pertinent policies and to review administrative procedures
and/or forms for related information.
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Adopted: 10/14/1993
Revised: 01/18/1994; 01/10/2002
Cross Refs: KBA, Public's Right to Know
Legal Refs: §§ 109.180 - .190, 610.010 - .028, RSMo.
St. Charles School District, St. Charles, Missouri
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