To provide for full and open communication between the public and the Board of Education, the
Board authorizes the following avenues for the exchange of information, ideas and opinions.
Grievance through Established Policy and Procedure
Students, employees and any members of the public are encouraged to utilize established policies
and procedures for offering suggestions or addressing concerns and complaints prior to bringing
the issue before the Board. The Board believes that many issues can be resolved by
communication with teachers, administrators and other staff and may refuse to address an issue
if the individual presenting it has not first attempted to resolve the matter through established
procedures and policies.
Written Correspondence
Written correspondence may be directed to the Board, through the superintendent, for
consideration at a meeting. Copies of all correspondence directed to the Board will be made
available to all Board members. Statements of two (2) pages or less are encouraged.
Agenda Items
Any member of the public who wishes to have an item placed on the agenda after having followed
the above-stated procedure, will present the request in writing to the superintendent or designee.
The request must be submitted pursuant to Board policy and received five (5) business days prior
to the scheduled meeting. The item will then be appropriately placed on the agenda. The Board
reserves the right to impose reasonable restrictions on the number of items to be considered, the
number of spokespersons and the speaking time of spokespersons appearing before the Board. If
the meeting agenda is full, the Board reserves the right to reschedule an item for the next regular
meeting. The Board may refuse to address an issue that has not gone through the appropriate
grievance procedure. The Board reserves the right to waive formalities in emergency situations,
within the limitations of the law.
Public Hearings
From time to time, the Board will schedule a public hearing to receive input on matters of concern
to the community, such as setting the district's tax rate. The public will be provided notice of such
hearings as required by law.
Public Comment
All regular and special meetings of the Board shall be open to the public. Since the Board desires
to be a good listener and be responsive to the community, persons desiring to address the Board
may do so during the time so allotted on the agenda and according to established rules.
During the audience portion of each Board meeting, patrons are invited by the president to speak
for or against any proposal on the tentative agenda or on any other school concern.
The following rules will be applied to the public comment portion of the meeting:
► The individual is asked to identify himself or herself
► The Board will establish a uniform time limit for each speaker.
► No individual will be permitted to speak more than once during this period.
► The speaker will avoid discussing personalities.
The president reserves the right to limit the number of presentations and/or length of comments.
At the discretion of the president, patrons may be recognized at other times during the Board
meeting.
* * * * * * *
Note: The reader is encouraged to check the index located at the beginning of this
section for other pertinent policies and to review administrative procedures
and/or forms for related information.
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Adopted: 10/14/1993
Revised: 05/12/2005
Cross Refs: KC, Community Involvement in Decision Making
KL, Public Complaints
KLB, Public Questions, Comments or Concerns Regarding District Instructional/
Media/Library Materials
Legal Refs: §§ 610.010 - .035, RSMo.
St. Charles School District, St. Charles, Missouri
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