In order to facilitate minor purchases and refunds, the Board authorizes a petty cash fund in each
school, and in the Board office. The custodian for accounts in the schools will be the building
principal. The account custodian at the Board office will be the superintendent or his or her
Each transaction must be supported with proper receipts by the account custodian. Justifiable
expenditures from the petty cash accounts include, but are not limited to, miscellaneous
instructional materials and supplies ($25 maximum), office supplies, stamps and freight. All items
purchased with petty cash funds should meet the criteria of an expedient measure, and should not
be used to circumvent the established policy on purchasing authority.
The petty cash funds will be replenished as imprest funds are to be reimbursed to each account
through accounts payable, after approval by the appropriate central office administrator.
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Note: The reader is encouraged to check the index located at the beginning of this section
for other pertinent policies and to review administrative procedures and/or forms for
St. Charles School District, St. Charles, Missouri
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