All moneys received by the school district shall be disbursed only for the purposes for which they
are levied, collected or received. The district will only pay for goods or services that are purchased
in accordance with district policies and procedures, that are authorized by the appropriate district
staff and for which district employees have verified that the district received the goods as ordered
or that the services were provided as directed.
The superintendent or designee will prepare and present to the Board each month a list of bills for
approval of a warrant authorizing payment from district funds. Such lists will be supported by
appropriate documentation as determined by district policy or procedure (such as invoices, approved
purchase orders and reimbursement forms) or shall be in accordance with salaries and salary
schedules approved by the Board.
Checks will be signed by the treasurer and president of the Board pursuant to approval by the Board
of Education. A majority of the Board must vote to approve a bill or issue a warrant. Each check
shall show the legal identification of the district by name and address and include the depository or
investment account upon which the check is drawn. It shall also specify the amount to be paid; to
whom, from what funds and for what purpose payment is made; the date of the payment; and the
number of the check.
* * * * * * *
Note: The reader is encouraged to check the index located at the beginning of this section
for other pertinent policies and to review administrative procedures and/or forms for
Revised: 02/08/1996; 09/08/2011
Cross Refs: FEF, Construction Contracts Bidding and Awards
IIA, Instructional Materials
Legal Refs: §§ 105.273 - .276, 162.301, 165.021, .091, RSMo.
St. Charles R-VI School District, St. Charles, Missouri
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