The St. Charles R-VI School District is interested in employee concerns and ideas for improving the
district. District employees are encouraged to discuss concerns with supervisors and the
administrative staff so that issues may be addressed in a timely fashion.
Because violations of Board policies, regulations and collective bargaining agreements are
particularly problematic, the Board has developed this formal process for addressing these
Grievance processing should be viewed as a positive and constructive effort to establish the facts
upon which the grievance is based and to accurately implement Board policies, regulations or
collective bargaining agreements. The district strictly prohibits discrimination or retaliation of any
kind against any party in interest, any witness, any representative or any other participant in the
grievance process by reason of such participation.
If more than one (1) district grievance process might apply to a particular concern, the superintendent
or designee will decide which process will govern. If any part of a grievance includes allegations
of illegal discrimination or harassment, or if the grievance is factually similar to a complaint filed
by the same employee regarding illegal discrimination or harassment, the entire grievance will be
resolved in accordance with policy AC.
Adviser – A person of the grievant's choice, other than an attorney, who will be available for
consultation as needed. (The role of the adviser may be changed to that of a participant if agreed by
Association – A group created primarily to provide support for a particular group of employees
within the district.
Days – Calendar days, whether occurring during the regular school year or during the summer, but
excluding: weekends; district-designated holidays (whether on the original school calendar or
designated thereafter); winter and spring breaks and other Board-designated breaks; and closings due
to inclement weather, illness, natural disaster, or other emergencies. (In reference to deadlines cited
in this policy, the day of occurrence or delivery of responses will not be counted as the first day. The
last day will end at the close of the normal business day.)
Grievance – An allegation by an individual employee (or a group of employees if the district so
chooses) that a collective bargaining agreement or a specific, written, Board-adopted policy or
regulation has been violated or misinterpreted. A grievance does not include concerns regarding the
content of performance evaluations or remedial documents, nonrenewal of contracts, employee
discipline, reduction in force or termination. This policy does not apply if another Board policy or
regulation or state or federal law provides due process, a hearing or a different method for addressing
Grievant – A district professional staff employee (or a group of employees if the district so chooses)
who has filed a grievance.
Performance Evaluations or Remedial Documents – Any assessment of employee performance
including, but not limited to, notice of deficiencies, job targets, professional development plans and
professional improvement plans.
1. Grievances must be filed within ten (10) days of the occurrence that is the basis of the
grievance. The grievance must be in writing, on the forms provided by the district, and
include a copy of the Board-approved provision of the collective bargaining agreement,
policy or regulation alleged to be violated or misinterpreted, as well as a statement of the
2. Grievances will be processed according to the step-by-step process outlined below, with the
following exceptions. If a person designated to hear a grievance is the subject of the
grievance, the grievance process will begin at the next highest step. If a grievance is directly
based on official Board action, the grievance shall be directed to the Board secretary. The
grievance may be heard by the Board at the sole discretion of the Board.
3. The grievant will be provided, upon request, such information as is reasonably necessary for
the processing of his or her grievance. However, no new information may be added and no
new claims may be made after Step One. Each subsequent appeal will address only the facts
and issues presented at Step One.
4. The deadlines established under this policy may be extended upon the written request of the
grievant or the supervisor, but the final decision regarding any extension shall be made by
the superintendent at his or her sole discretion. Investigation and reporting deadlines will be
extended when more time is necessary to adequately conduct an investigation and to render
a decision. The superintendent will grant or deny a request for extended time within two (2)
days. The grievant and supervisor will be notified of the decision. Where the parties agree
to waive the existing time limits contained in this policy, such agreements must be in writing
and signed by both parties.
5. Failure of the district to apply or render a decision at any level, except Step Three (final
appeal), shall result in the grievance being advanced to the next level.
6. Failure of the grievant at any step of this process to appeal a grievance to the next level
within the specified timelimits shall be deemed as acceptance of the findings and remedial
action taken. The district will not consider late appeals.
7. All communications, notices and papers required to be in writing shall be served personally
or by registered (certified) United States Postal Services.
8. If identical grievances are pending in the same school or are in more than one (1) school,
such grievances, at the sole discretion of the district, may be consolidated and submitted at
Step Two. Each employee may choose to grieve his or her complaint on an individual basis
and withdraw from the group. All employees remaining in the group must accept the
resolution provided and will not be allowed to grieve the same complaint on an individual
9. The grievant will be informed at least three (3) days in advance of any scheduled meeting
herein, but may agree to waive such time consideration to expedite the meeting.
10. Should the grievant or the designated representative be required by the administration's
scheduling to be absent from his or her regular assignment, he or she shall be released
without loss of pay or benefit.
11. Both the grievant and the administrator have the right to submit as evidence the written
opinions or evaluations of outside specialists or impartial observers at the final hearing stage.
12. The Board, at its discretion, may accept or request additional testimony or witnesses.
13. Once a decision is rendered under this grievance process, the decision is final. Grievance
decisions cannot be the subject of a new grievance.
14. Any grievant or administrator may be represented at Step One, Step Two and Step Three of
this process by not more than two (2) persons of his or her choosing. Additional
representatives shall be by mutual agreement. However, because the point of a grievance is
to provide resolution outside the court system, an employee is not entitled to bring an
attorney to grievance proceedings. Once an attorney becomes involved in the process, the
superintendent or designee will refer the matter to the district's private attorney and the
grievance process will end.
Grievance Appeal Process
Principal or Immediate Supervisor (Step One)
1. A teacher with a grievance shall first discuss it with his/her principal or immediate supervisor
as may be appropriate with the objective of resolving the matter informally. However, before
an aggrieved teacher can move to Step Two, he/she must submit to his/her principal or
immediate supervisor a written statement on the grievance form. The principal or immediate
supervisor shall have a period of not less than five (5) days during which he/she shall hold
a conference with the grievant.
2. Following the conference, but not later than ten (10) days from the date of the filing of the
grievance, the principal or supervisor shall tender a written response to the grievant.
Superintendent or Designee (Step Two)
1. If the grievance is not satisfactorily resolved at Step One within 15 days after the grievant
filed a written grievance, the grievant may submit the written grievance, the extent and
conditions of which may not be expanded from Step One, to the Office of the
Superintendent. The superintendent or his/her designee shall schedule and hold a conference
relative to such grievance within five (5) days of receipt of such grievance.
2. Within three (3) days of such meeting, the superintendent or his/her designee shall
communicate a decision in writing to the grievant. The staff member will provide the
Association a copy of the Level Two report.
Board of Education (Step Three – Final Appeal)
1. If the grievance is not satisfactorily resolved at Step Two within 15 days after the grievant
filed a grievance at Step Two, the grievant may submit the written grievance, the extent and
conditions of which may not be expanded from Step Two, to the Board of Education. The
Board shall set a date to hear the dispute. The Board shall determine the procedures of the
2. Within five (5) days of such meeting, the Board shall render a written decision to the
grievant, which shall be final.
A grievant will receive a written response or report regarding his or her grievance, but the grievant
and persons investigated in the course of the grievance are not entitled to view or receive copies of
the investigation file or notes taken during the investigation, unless required by law.
All documents, communications and records dealing with the processing of a grievance shall be filed
separately from the personnel file of the participant. However, if an employee is disciplined as a
result of the grievance, the discipline may be recorded in the employee's personnel file and discussed
with the employee. Information recorded in an employee's personnel file will not be shared except
as provided in Board policy or required by law.
* * * * * * *
Note: The reader is encouraged to check the index located at the beginning of this section
for other pertinent policies and to review administrative procedures and/or forms for
Revised: 06/08/1999; 06/08/2000; 10/14/2004; 07/14/2011
Cross Refs: KL, Public Complaints
St. Charles School District, St. Charles, Missouri
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