The district recognizes that assigning qualified staff members to positions throughout the district
is essential to providing an excellent educational program for all students. Every effort will be
made to assign district staff to areas of the greatest need for the benefit of the students. The
district will accept requests for transfer from employees, but will only honor those requests when
it is in the best interest of the district and the educational program to do so.
Assignment -- Placement in a particular position or building by the district.
Transfer -- Reassignment by the district at the request of the employee.
Professional Staff Assignment
The Board directs the Assistant Superintendent of Human Resources to assess the professional
staffing needs of the district annually and to assign professional staff as necessary to meet those
needs. Although the Assistant Superintendent of Human Resources will take the employee’s
expressed preference into consideration, the ultimate decision must be based on the district’s
needs. The Assistant Superintendent of Human Resources may reassign staff members to different
positions or buildings at any time, including after a contract has been signed or in the middle of
the school year.
a. Certificated employees will be notified on or before April 15 annually of their building
assignment for the upcoming year. If the assignment is known at that time, the individual
will be informed of the fact. Within a reasonable length of time after the assignment has
been determined, the individual will be notified in writing.
b. Assignment of a certificated employee to the subjects, department and/or grade within the
building will be the responsibility of the building principal after holding a conference(s)
with the individual(s) involved and as approved by the Assistant Superintendent of Human
Resources. Where possible, certificated employees will be notified of their assigned grade
level and/or assigned classes no later than June 1.
c. In making assignments a teacher's wishes and aspirations, if known, will be taken into
consideration but the ultimate decision will be made based on the district’s needs.
d. Before a certificated employee's building grade level and/or department assignment is
changed, the employee will be consulted and if the employee requests, reasons will be
Reassignment Due to Reduction of Staff
When it becomes necessary to reduce personnel in the district, necessitating the reassignment of
certificated employees, the certificated employee(s) must be working in the building in which the
reduction of staff is necessary. To be reassigned, the certificated employee(s) must be properly
certified and qualified for an existing position. To determine those individuals who are to be
reassigned, the following criteria will be followed:
a. Elementary K-5 -- The certificated employee(s) with the least seniority in the district, in
the building where the reduction of staff is necessary, will be reassigned, provided the
transfer does not create a vacancy that cannot be filled by an individual currently assigned
to that building.
b. Secondary 6-12 -- The certificated employee(s) with the least seniority in the district in the
building, in the department where the reduction of staff is necessary, will be reassigned,
provided the transfer does not create a vacancy that cannot be filled by an individual
currently assigned to that building.
Those certificated employee(s) who are teaching in special subject areas such as special education,
remedial reading, elementary physical education, elementary music, elementary art, etc., with the
least seniority in the district, in the subject area where the reduction is necessary will be reassigned
to positions for which they are certified and qualified.
Professional Staff Transfers
Transfers in the middle of the year are discouraged and will be considered only in extraordinary
circumstances. Professional staff requesting a transfer in the middle of the year must submit a
letter requesting a transfer and discuss the request with both the employee’s immediate supervisor
and the Assistant Superintendent of Human Resources. Although the Assistant Superintendent of
Human Resources will take the employee’s expressed preference into consideration, the ultimate
decision must be based on the district’s needs.
a. The Assistant Superintendent of Human Resources shall advise all certificated personnel
of vacancies and/or new positions that occur in the district. Except in emergencies, such
vacancies will be posted on the bulletin boards in school offices and teacher lounges at
least five (5) school days prior to filling the permanent position. The five-day posting
period will be waived between July 1 and the beginning of the school year except for new
b. All personnel seeking a transfer shall file their request with the Assistant Superintendent
of Human Resources by the last day of the current school year. Reasons for requesting a
transfer will be given in writing and kept in confidence upon request.
c. Certificated personnel requesting a transfer or those who must be reassigned will be
guaranteed an interview within five (5) working days of the last day of school in the
current school year, for the posted positions for which they apply and are certified. All
interviewed candidates will be notified in a timely manner regarding the status of the
posted position. Candidates applying for a transfer after the cutoff date will not be
guaranteed an interview.
d. During the summer, each teacher who has a specific transfer request on file will be sent
a notice of any vacancy in the requested area, at the teacher's last known address.
e. Application for a different position by a person currently employed by the district shall not
be a factor in determining that person's re-employment in his or her present position.
f. Before a candidate from outside the district is to be recommended to the Board to fill a
position for which in-district candidates have interviewed, the Assistant Superintendent of
Human Resources and the building principal will formally review that recommendation.
The purpose of the review is to ensure that all steps have been followed regarding in-district candidates.
* * * * * * *
Note: The reader is encouraged to check the index located at the beginning of this
section for other pertinent policies and to review administrative procedures
and/or forms for related information.
Revised: 01/08/1998; 04/06/2000; 08/11/2005
St. Charles School District, St. Charles, Missouri
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