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Whenever possible, it is expected that requests for leave will be made in writing to the proper administrator, as designated below, at least 48 hours in advance of the time the leave is requested. The administration will respond promptly to the employee's written request.

If any employee is absent and no arrangements have been made with his or her supervisor for such absence, the employee's salary will be deducted for each day's absence. Also, if in the opinion of the supervisor and/or superintendent, an employee's reason for absence is not considered satisfactory or applicable to the leave policy, a deduction for each day's absence shall be made based on the employee's hourly wage.

In the event the supervisor and/or superintendent have reasonable proof of willful misuse of the district's leave policies, a support staff employee shall be subject to penalties as determined by the Board.

Sick Leave

A support staff employee who knows that he or she will exercise the option of sick leave shall notify his or her supervisor in advance of the absence and the supervisor's consent shall become necessary if such leave is to have official status. If the employee fails in advance to make satisfactory arrangements for leave through his or her supervisor, the employee shall be considered as having forfeited his or her right to leave benefits unless it can be determined beyond all reasonable doubt that it was impossible for the employee to make satisfactory arrangements in advance. The supervisor and the superintendent of schools shall have the authority to make final evaluation of the circumstances.

Personal Leave

Request for leave shall be made by completing the proper authorization form located in the supervisor's office. The use of leave for a purpose other than those authorized will necessitate the employee to request leave from the assistant superintendent of human resources on the proper form. The employee shall be notified of the assistant superintendent's decision within five (5) days of his or her receiving the request. The employee may appeal the decision to the superintendent of schools and then to the Board of Education.

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Note:  The reader is encouraged to check the index located at the beginning of this section for other pertinent policies and to review administrative procedures and/or forms for related information.


Adopted:       10/14/1993


Revised:        08/11/2005

St. Charles School District, St. Charles, Missouri


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For Office Use Only: GDBDA-R.SC6


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