To promote consistency and uniformity to the evaluation procedure, prior to the May Board
meeting, all supervisors and/or principals will conduct an annual written evaluation for support
staff employees under their supervision. Evaluators will meet with each employee as soon as
reasonably possible following the formal observation, usually within one (1) week, to discuss the
employee’s performance. After review of the evaluation, the employee will receive a signed copy
of the evaluation form and the form will be placed in the employee’s personnel file. The purpose
of the evaluation is to improve performance and provide information upon which employment
decisions will be made. Nothing in this policy shall prevent supervisors and/or principals from
conducting additional formal and informal observations and/or evaluations during each school
Performance Improvement Plan
If a supervisor determines that an employee has a performance deficiency, a Performance
Improvement Plan (PIP) shall be instituted and shall conform, but not be limited to, the following
criteria and procedures:
1. The PIP shall include, but shall not be limited to, the following:
a. A statement of the performance deficiency.
b. A statement of performance expectations and how improvement will be measured
or otherwise determined.
c. A timeline for improvement, including but not limited to, provision for additional
observations and follow-up conferences to be conducted within a reasonable time
following such observations, usually within one (1) week.
d. A statement that failure to demonstrate consistent, satisfactory performance may
result in the extension or reinstatement of the PIP, or a recommendation for
2. The employee will receive a copy of the PIP, which may be delivered to the employee in
person, by first class United States mail, certified mail, or such other method of delivery
as provides actual notice of the existence and content of the PIP.
3. A copy of the signed PIP will be placed in the employee’s personnel file.
4. No annual written evaluation form or PIP shall be placed in an employee’s personnel file
without the employee’s knowledge.
* * * * * * *
Note: The reader is encouraged to check the index located at the beginning of this
section for other pertinent policies and to review administrative procedures
and/or forms for related information.
St. Charles School District, St. Charles, Missouri
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