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To promote consistency and uniformity to the evaluation procedure, prior to the May Board meeting, all supervisors and/or principals will conduct an annual written evaluation for support staff employees under their supervision. Evaluators will meet with each employee as soon as reasonably possible following the formal observation, usually within one (1) week, to discuss the employee’s performance. After review of the evaluation, the employee will receive a signed copy of the evaluation form and the form will be placed in the employee’s personnel file. The purpose of the evaluation is to improve performance and provide information upon which employment decisions will be made. Nothing in this policy shall prevent supervisors and/or principals from conducting additional formal and informal observations and/or evaluations during each school year.

Performance Improvement Plan

If a supervisor determines that an employee has a performance deficiency, a Performance Improvement Plan (PIP) shall be instituted and shall conform, but not be limited to, the following criteria and procedures:


1.       The PIP shall include, but shall not be limited to, the following:


          a.       A statement of the performance deficiency.


          b.       A statement of performance expectations and how improvement will be measured or otherwise determined.


          c.       A timeline for improvement, including but not limited to, provision for additional observations and follow-up conferences to be conducted within a reasonable time following such observations, usually within one (1) week.


          d.       A statement that failure to demonstrate consistent, satisfactory performance may result in the extension or reinstatement of the PIP, or a recommendation for termination.


2.       The employee will receive a copy of the PIP, which may be delivered to the employee in person, by first class United States mail, certified mail, or such other method of delivery as provides actual notice of the existence and content of the PIP.


3.       A copy of the signed PIP will be placed in the employee’s personnel file.


4.       No annual written evaluation form or PIP shall be placed in an employee’s personnel file without the employee’s knowledge.

* * * * * * *

Note:  The reader is encouraged to check the index located at the beginning of this section for other pertinent policies and to review administrative procedures and/or forms for related information.


Adopted:       09/09/1999


Revised:        04/14/2002

St. Charles School District, St. Charles, Missouri


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For Office Use Only: GDN-R.SC6


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