District-Sponsored Fundraising – Any activity that has the purpose of raising funds in support of
a student activity or program and that is administered and conducted by school staff or students
involved in the activity or program.
The Board prefers that the school district financially support student programs and activities.
However, in some cases, it may be necessary to raise funds to help support these district endeavors,
and the district may involve students in these fundraising activities.
The superintendent and principals will be directly responsible for all district-sponsored fundraising
activities conducted in the district or sponsored in any manner by the district. All district-sponsored
fundraising activities must be approved both by the principal and the designated central office
administrator. All district-sponsored fundraising activities must comply with the requirements set
out in district policies and procedures, including the district's wellness program and district funds
management rules. All funds collected in a district-sponsored fundraiser will be deposited in district
Each principal will be directly responsible for all types of money-raising activities conducted in the
school or sponsored in any manner by the school. Parent-teacher committees or faculty-student
committees will work in full cooperation with, and under the supervision of, the principal in
planning any special programs or in conducting any activity that involves the raising of money.
Student-Initiated Group Fundraisers
Student-initiated groups are not district sponsored, but these groups have the same access to district
facilities, communications channels and fundraising opportunities as other district-sponsored
noncurricular groups. These groups may conduct fundraising activities, but must follow the same
rules applicable to other district-sponsored noncurricular groups.
Fundraising by Other Groups
For liability and funds management purposes, it is essential that district staff not confuse district-sponsored fundraising with fundraising conducted by booster clubs or other groups not directly
controlled by the district. Although the district welcomes community involvement in and support
of district programs, the district cannot take responsibility for fundraising or the funds collected by
such groups. To avoid confusing parents, students and community members participating in the
fundraising efforts, only district-sponsored fundraising subject to district rules may occur during the
school day or class time.
A group may only use the name, logo or mascot of the district or of a district school in reference to
a fundraiser if the fundraiser has been approved by the superintendent or designee or the School
Board and the funds raised go to the district as represented in the advertising.
* * * * * * *
Note: The reader is encouraged to check the index located at the beginning of this section
for other pertinent policies and to review administrative procedures and/or forms for
Cross Refs: ADF, District Wellness Program
DI, Fiscal Accounting and Reporting/Accounting System
Legal Refs: Equal Access Act, 20 U.S.C. §§ 4071, 4072
St. Charles School District, St. Charles, Missouri
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