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When a student completes all graduation requirements, it is an achievement of not only the student but also the community. The Board will recognize the student in a public graduation ceremony to celebrate this accomplishment. The superintendent or designee will plan an appropriate ceremony on the date approved by the Board. If appropriate, the district may hold more than one (1) ceremony or recognition celebration.

Unless otherwise stated in this policy, students may only participate in graduation ceremonies if they have successfully completed all graduation requirements or the requirements to receive an alternative diploma or a certificate of attendance in accordance with Board policy. Students seeking to apply credits earned through other accredited schools, as defined in policy IKF, toward graduation requirements must provide the district with verified documentation of the completion of these courses ten (10) working days prior to the graduation ceremony in order to participate in the ceremony. Any student who has otherwise met all requirements for graduation will be granted a diploma, regardless of whether he or she participates in graduation exercises.

Following are general guidelines pertaining to the graduates and the commencement ceremony:


1.         A student will not be eligible to take part in more than one (1) commencement ceremony.


2.         Students who wish to take part in the ceremony will be required to follow the procedures as established annually:


                      Those who are to be in the ceremony should follow the procedure to order and pay for the proper cap and gown prior to the deadline.


                      Those who are to be in the ceremony will participate and attend all rehearsals planned for the commencement ceremony.


3.         Participation in the graduation ceremony is a privilege and not a right. Students who exhibit unsatisfactory citizenship may be denied the privilege of taking part in the commencement ceremony under the administrative regulations established for high school students in The School District of the City of St. Charles. A student must be in good standing in order to participate in graduation exercises.


4.         Students who have been off-campus and/or on homebound status for health or pregnancy reasons will be required to submit a statement from the physician who is currently prescribing and directing their treatment/care. This statement will indicate that the individual can take part in the rehearsals and ceremony and function in a reasonable manner in carrying out the procedures expected of others in the ceremony and this will in no foreseeable manner impair or affect the health of the individual.


5.         Students who are not on campus during the second semester and who wish to take part in the commencement ceremony must notify the principal's office of their intentions prior to the deadlines established for other students participating in the ceremony.

Elementary, middle and junior high schools may hold promotion exercises, but formal graduation programs will be reserved for students successfully exiting the district's educational program.

Students eligible for services under the Individuals with Disabilities Education Act (IDEA) who will have completed four (4) years of high school at the end of a school year may participate in the graduation ceremony and all related activities of the student's graduating class if:


1.         The student's Individualized Education Program (IEP) prescribes special education, transition planning, transition services or related services beyond the student's four (4) years of high school.


2.         The student's IEP team determines the student is making progress toward the completion of the IEP and that participation in the graduation ceremony is appropriate.

The student and the student's parent/guardian will be provided written notice of this policy at the annual IEP meeting prior to or during the student's fourth year of high school.

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Note:  The reader is encouraged to check the index located at the beginning of this section for other pertinent policies and to review administrative procedures and/or forms for related information.


Adopted:         10/14/1993


Revised:          03/13/2008; 04/08/2010


Cross Refs:     JECC, Assignment of Students to Grade Levels/Classes

JG, Student Discipline

KK, Visitors to District Property/Events


Legal Refs:     § 162.1380, RSMo.

St. Charles School District, St. Charles, Missouri


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