When a student completes all graduation requirements, it is an achievement of not only the student
but also the community. The Board will recognize the student in a public graduation ceremony to
celebrate this accomplishment. The superintendent or designee will plan an appropriate ceremony
on the date approved by the Board. If appropriate, the district may hold more than one (1) ceremony
or recognition celebration.
Unless otherwise stated in this policy, students may only participate in graduation ceremonies if they
have successfully completed all graduation requirements or the requirements to receive an alternative
diploma or a certificate of attendance in accordance with Board policy. Students seeking to apply
credits earned through other accredited schools, as defined in policy IKF, toward graduation
requirements must provide the district with verified documentation of the completion of these
courses ten (10) working days prior to the graduation ceremony in order to participate in the
ceremony. Any student who has otherwise met all requirements for graduation will be granted a
diploma, regardless of whether he or she participates in graduation exercises.
Following are general guidelines pertaining to the graduates and the commencement ceremony:
1. A student will not be eligible to take part in more than one (1) commencement ceremony.
2. Students who wish to take part in the ceremony will be required to follow the procedures as
established annually:
► Those who are to be in the ceremony should follow the procedure to order and pay
for the proper cap and gown prior to the deadline.
► Those who are to be in the ceremony will participate and attend all rehearsals planned
for the commencement ceremony.
3. Participation in the graduation ceremony is a privilege and not a right. Students who exhibit
unsatisfactory citizenship may be denied the privilege of taking part in the commencement
ceremony under the administrative regulations established for high school students in The
School District of the City of St. Charles. A student must be in good standing in order to
participate in graduation exercises.
4. Students who have been off-campus and/or on homebound status for health or pregnancy
reasons will be required to submit a statement from the physician who is currently
prescribing and directing their treatment/care. This statement will indicate that the individual
can take part in the rehearsals and ceremony and function in a reasonable manner in carrying
out the procedures expected of others in the ceremony and this will in no foreseeable manner
impair or affect the health of the individual.
5. Students who are not on campus during the second semester and who wish to take part in the
commencement ceremony must notify the principal's office of their intentions prior to the
deadlines established for other students participating in the ceremony.
Elementary, middle and junior high schools may hold promotion exercises, but formal graduation
programs will be reserved for students successfully exiting the district's educational program.
Students eligible for services under the Individuals with Disabilities Education Act (IDEA) who will
have completed four (4) years of high school at the end of a school year may participate in the
graduation ceremony and all related activities of the student's graduating class if:
1. The student's Individualized Education Program (IEP) prescribes special education, transition
planning, transition services or related services beyond the student's four (4) years of high
school.
2. The student's IEP team determines the student is making progress toward the completion of
the IEP and that participation in the graduation ceremony is appropriate.
The student and the student's parent/guardian will be provided written notice of this policy at the
annual IEP meeting prior to or during the student's fourth year of high school.
* * * * * * *
Note: The reader is encouraged to check the index located at the beginning of this section
for other pertinent policies and to review administrative procedures and/or forms for
related information.
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Adopted: 10/14/1993
Revised: 03/13/2008; 04/08/2010
Cross Refs: JECC, Assignment of Students to Grade Levels/Classes
JG, Student Discipline
KK, Visitors to District Property/Events
Legal Refs: § 162.1380, RSMo.
St. Charles School District, St. Charles, Missouri
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