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FILE:  KKB
CRITICAL

 

AUDIO AND VISUAL RECORDING

 


The district has established limits on the use of recording equipment in order to minimize disruption and protect instructional time essential to improving student achievement. Any recording activity, even activity permitted under this policy, will be prohibited if the activity creates a disruption to the education process.


Definitions


Visual Recording – Registering visual images on film, tape, digitally or by other mechanical or electronic means.


Audio Recording – Registering sounds on tape, digitally or by other mechanical or electronic means.


Outside Entity – Any individual, group, organization or corporation other than the administration, officers, staff or students of the St. Charles R-VI School District or individuals authorized to act for the district.


Recording by Outside Entities


The St. Charles R-VI School District prohibits the use of video or audio recording equipment on district property or at district activities by outside entities without permission from the superintendent or designee unless otherwise authorized by law. This prohibition shall not apply to:

 

1.         Performances or activities to which the general public is invited such as athletic competitions, concerts and plays.

 

2.         Recording of staff for the sole purpose of professional training or development.

 

3.         Open meetings of the St. Charles R-VI School District Board of Education or committees appointed by or at the direction of the Board.

 

4.         Outside entities, including student-initiated groups, using or renting district facilities in accordance with Board policies and established administrative procedures.


Recording by District Personnel


The district may make audio or visual recordings to provide security, to maintain order, for professional staff development use or for other purposes related to furthering the educational mission of the district. This may include the use of video equipment in school buildings and on district transportation. No recording equipment will be placed in areas of the building where the occupant would have a reasonable expectation of privacy, such as restroom facilities or locker rooms. Recordings by or on behalf of district personnel that include students will be considered student records and will be maintained in accordance with the Family Educational Rights and Privacy Act (FERPA) and other applicable laws.


Recording by Students


The St. Charles R-VI School District prohibits the use of video or audio recording equipment on district property or at district activities by students except:

 

1.         If required by a school-sponsored class or activity.

 

2.         At performances or activities to which the general public is invited such as athletic competitions, concerts and plays.

 

3.         At open meetings of the Board of Education or committees appointed by or at the direction of the Board.

 

4.         As otherwise permitted by the building principal.


Recording of Meetings


The Board of Education prohibits the use of audio, video or other recording devices at meetings held pursuant to the Individuals with Disabilities Education Act (IDEA) or Section 504 of the Rehabilitation Act of 1973, as well as other meetings between district employees and parents/guardians. Exceptions to this prohibition will be made only in accordance with Board policy and law. Requests for such exceptions must be made within a reasonable period of time prior to the scheduled meetings. This prohibition does not apply to conversations held within view of district security cameras.


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Note:  The reader is encouraged to check the index located at the beginning of this section for other pertinent policies and to review administrative procedures and/or forms for related information.

 

Adopted:         05/08/2008

 

Cross Refs:     BDA, Board Meetings

BDC, Closed Meetings, Records and Votes

BDDL, Release of Information

ECA, Buildings and Grounds Security

IGDA, Student-Initiated Group Use of District Facilities

JO, Student Records

 

Legal Refs:     §§ 610.010 - .035, RSMo.

The Individuals with Disabilities Education Act, 20 U.S.C. §§ 1400 - 1487

34 C.F.R. Part 300

The Family Educational Rights and Privacy Act, 20 U.S.C. § 1232g

34 C.F.R. Part 99


St. Charles R-VI School District, St. Charles, Missouri

 

Link to Missouri Statutes

Link to Missouri Regulations

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For Office Use Only: KKB-C.1A (12/07)

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