The district has established limits on the use of recording equipment in order to minimize disruption
and protect instructional time essential to improving student achievement. Any recording activity,
even activity permitted under this policy, will be prohibited if the activity creates a disruption to the
education process.
Definitions
Visual Recording – Registering visual images on film, tape, digitally or by other mechanical or
electronic means.
Audio Recording – Registering sounds on tape, digitally or by other mechanical or electronic means.
Outside Entity – Any individual, group, organization or corporation other than the administration,
officers, staff or students of the St. Charles R-VI School District or individuals authorized to act for
the district.
Recording by Outside Entities
The St. Charles R-VI School District prohibits the use of video or audio recording equipment on
district property or at district activities by outside entities without permission from the
superintendent or designee unless otherwise authorized by law. This prohibition shall not apply to:
1. Performances or activities to which the general public is invited such as athletic
competitions, concerts and plays.
2. Recording of staff for the sole purpose of professional training or development.
3. Open meetings of the St. Charles R-VI School District Board of Education or committees
appointed by or at the direction of the Board.
4. Outside entities, including student-initiated groups, using or renting district facilities in
accordance with Board policies and established administrative procedures.
Recording by District Personnel
The district may make audio or visual recordings to provide security, to maintain order, for
professional staff development use or for other purposes related to furthering the educational mission
of the district. This may include the use of video equipment in school buildings and on district
transportation. No recording equipment will be placed in areas of the building where the occupant
would have a reasonable expectation of privacy, such as restroom facilities or locker rooms.
Recordings by or on behalf of district personnel that include students will be considered student
records and will be maintained in accordance with the Family Educational Rights and Privacy Act
(FERPA) and other applicable laws.
Recording by Students
The St. Charles R-VI School District prohibits the use of video or audio recording equipment on
district property or at district activities by students except:
1. If required by a school-sponsored class or activity.
2. At performances or activities to which the general public is invited such as athletic
competitions, concerts and plays.
3. At open meetings of the Board of Education or committees appointed by or at the direction
of the Board.
4. As otherwise permitted by the building principal.
Recording of Meetings
The Board of Education prohibits the use of audio, video or other recording devices at meetings held
pursuant to the Individuals with Disabilities Education Act (IDEA) or Section 504 of the
Rehabilitation Act of 1973, as well as other meetings between district employees and
parents/guardians. Exceptions to this prohibition will be made only in accordance with Board policy
and law. Requests for such exceptions must be made within a reasonable period of time prior to the
scheduled meetings. This prohibition does not apply to conversations held within view of district
security cameras.
* * * * * * *
Note: The reader is encouraged to check the index located at the beginning of this section
for other pertinent policies and to review administrative procedures and/or forms for
related information.
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Adopted: 05/08/2008
Cross Refs: BDA, Board Meetings
BDC, Closed Meetings, Records and Votes
BDDL, Release of Information
ECA, Buildings and Grounds Security
IGDA, Student-Initiated Group Use of District Facilities
JO, Student Records
Legal Refs: §§ 610.010 - .035, RSMo.
The Individuals with Disabilities Education Act, 20 U.S.C. §§ 1400 - 1487
34 C.F.R. Part 300
The Family Educational Rights and Privacy Act, 20 U.S.C. § 1232g
34 C.F.R. Part 99
St. Charles R-VI School District, St. Charles, Missouri
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