To accomplish the district’s mission and to comply with the law, the district may need to collect,
create and store confidential information, including information regarding students,
parents/guardians, employees, applicants for employment and others. The district will only do so
when necessary and will take measures to keep this information confidential as required by law.
District employees will only access personally identifiable confidential information if necessary to
perform their duties. The district will only disclose this information to authorized district contractors
or agents who need access to the information to provide services to the district and who agree not
to disclose the information to any other party except as allowed by law.
The superintendent or designee is directed to create and review district procedures on securely
maintaining confidential information and to provide adequate training to employees and others with
access to the information. All employees and authorized district contractors or agents using personal
information will strictly observe protections put into place by the district including, but not limited
to, maintaining information in locked rooms or drawers, limiting access to electronic files, updating
and maintaining the confidentiality of password protections, encrypting and redacting information,
and disposing of information in a confidential and secure manner.
District employees, contractors and agents will notify the superintendent or designee immediately
if there is reason to believe confidential information has been disclosed to an unauthorized person,
whether intentionally or otherwise. The superintendent or designee will investigate immediately and
take any action necessary to secure the information and issue all required legal notices.
The district may seek all legal recourse against any person who accesses confidential information
without authorization or who fails to maintain the confidentiality of confidential information.
District employees who violate district policies or procedures regarding the confidentiality of
information may be disciplined and/or terminated. The Board may publicly admonish Board
members who violate this policy.
* * * * * * *
Note: The reader is encouraged to check the index located at the beginning of this section
for other pertinent policies and to review administrative procedures and/or forms for
related information.
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Adopted: 03/14/2011
Cross Refs: BDC, Closed Meetings, Records and Votes
GBL, Personnel Records
IGBA, Programs for Students with Disabilities
JO, Student Records
Legal Refs: §§ 210.150, .865, 407.1500, RSMo.
Federal Privacy Act of 1974, 5 U.S.C. § 552a
E Sign Act of 2000, 15 U.S.C. § 7001
Fair Credit Reporting Act, 15 U.S.C. § 1681a
Family Educational Rights and Privacy Act, 20 U.S.C. § 1232g
Individuals with Disabilities Education Act, 20 U.S.C. §§ 1400 - 1417
29 C.F.R. § 1630.14
Steelville R-III School District, Steelville, Missouri
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