Definitions
Qualified Newspaper – A newspaper that is published daily, triweekly, semiweekly or weekly; has
been admitted to the post office as periodicals class matter in the city of publication; has been
published regularly and consecutively for a period of three (3) years; or is a successor newspaper.
In first-class counties, a qualified newspaper also includes any newspaper deemed qualified in
accordance with law.
Newspaper of General Circulation – A newspaper that has a diverse group of subscribers and
contains news of a general character and interest to the community.
Procedures
After authorization from the Board, the superintendent or designee will publish notice of
construction projects in excess of $15,000 in a qualified newspaper of general circulation located in
the city where the district is located or, if there is no such newspaper, in a newspaper of general
circulation in the county. If there is no such newspaper in the county where the district is located,
the bids may be published in an adjoining county.
The district may place notice in the following qualified newspaper: The Vandalia Leader.
Notice will appear once a week for two (2) consecutive weeks. The published notice will contain:
1. The district’s legal name.
2. Contact information of the individual authorized to respond to questions.
3. A statement that bids are being solicited.
4. A description of the project or services for which bids are being solicited.
5. Directions regarding how to obtain bid specifications.
6. The date, time and place for receipt of bids.
Bid specifications will include:
1. Any bid deposit, performance bond or security requirement.
2. A prevailing wage statement.
3. Any pre-qualification requirements.
4. The date, time and place of any pre-bidding meeting and whether attendance is required.
5. A statement of the district's position on nonconforming bids.
6. The date, time and place for opening of bids.
7. A statement that all bids must be submitted in writing and sealed.
8. A statement that the Board has the right to reject any and all bids.
9. Notice that all contractors and subcontractors must provide on-site workers a ten-hour
program in construction safety and health approved by the Occupational Safety and Health
Administration (OSHA) or a similar program approved by the Missouri Department of Labor
and Industrial Relations (DOLIR) that is at least as stringent as the OSHA program or have
documentation that the workers have previously completed the required program. Bid
specifications will also include notice that failure to comply with the law will result in a
penalty in the amount of $2,500 plus $100 per employee for each calendar day the employee
is employed without the required training.
10. Notice that all bidders for contracts that may exceed $5,000 must provide a sworn affidavit
and supporting documentation that affirms the bidder's participation in a federal work
authorization program as well as an affidavit that the bidder does not knowingly employ any
person who is an unauthorized alien who will be working on the project bid. A contractor
is only required to provide the affidavits to the district on an annual basis.
11. When applicable due to excessive unemployment in the state, notice that contractors may
only utilize Missouri laborers and laborers from nonrestrictive states, unless such laborers
are not available or are incapable of performing the work involved, as certified by the
contractor. Nonrestrictive states are those states that have not passed laws restricting
Missouri laborers from working on public projects in their states.
* * * * * * *
Note: The reader is encouraged to review policies and/or forms for related information in this
administrative area.
Implemented: 05/15/2008
Revised: 10/15/2009; 04/15/2010
Van-Far R-I School District, Vandalia, Missouri
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